Administrative and Operational Assistant - Manpower Office People

Manpower is recruiting for one of its clients in Luxembourg, a European Institution:

Administrative Assistant (M/W)

Accountabilities

•            Handle the administrative coordination of the whole lending procedure (monitoring of deadlines, organisation of meetings, appointments and business trips for the loan officers and the Head of Division)

•            Prepare briefing papers for meetings and business trips

•            Assist the loan officers during the lending process and, as appropriate, in the follow up of projects (in close coordination with the other Directorates participating in the process)

•            Finalise, distribute and file documents and reports prepared by loan officers

•            Handle telephone contacts with clients and follow information flow while loan officers are on mission

•            Assist loan officers in updating and organising contacts

• Optimisation of operating tools and working methods:

•            Keep statistics and work plan up-to-date; monitor that procedures are followed during the lending process; input data in the loans database in view of the preparation of reports and statistics on the Bank’s activity in countries covered by the Division

•            Cooperate with the other Assistants and members of the Department; when appropriate train new colleagues on procedures and processes, contribute to a good working atmosphere within the Division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives

Qualifications

•            Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)

•            At least 3 years of relevant professional experience in providing administrative support

•            Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)

•            Excellent knowledge of written and spoken English and a good command of French. Knowledge of other European languages like German would be a significant advantage.

 Competencies

•            Strong sense of responsibility and initiative

•            Very good organisational skills

•            Rigorous and able to meet deadlines and priorities

•            Able to draft routine correspondence and edit materials

•            Good interpersonal skills

•            Excellent team spirit

•            Ability to work reliably and accurately under pressure

•            Flexibility and availability

Interested in joining a European Institution? Please apply on line.

Your application will be treated with the strictest confidentiality.